One go-ahead sets off six dated steps. The agents prepare them, without screening any candidate.
A decision to hire, given in a conversation, sets off dated steps: contract, Employment Hero record, Fair Work Information Statement, choice of super fund, probation review, end of probation. ITHA sets up AI agents that prepare the file of the person you chose and track each date. They screen no candidate; your team signs, sends and decides. For a firm that hires at least two people a year.
Example · one hire, from the go-ahead to day one
Teams Outlook SharePoint Employment Hero Docusign
Examples of software your agents can work in. Access, possible actions and your subscription are checked in the feasibility check. Software names and logos belong to their owners. No partnership is implied.
Employment contract · to sign
Full-time, ongoing
The go-ahead is given in a conversation. Offer letter, contract and new starter forms live in three apps.
28 days
to offer an eligible new employee a choice of super fund.
Today, the go-ahead is given in a conversation, then several people build the file: the partners have the offer letter, payroll sets up the pay, the team prepares the start. The offer letter is in email, the contract template in a shared folder, the dates in the HR software; none of them sees the whole. A gap between the offer letter and the contract, or a form never given, is found too late.
An eligible new employee: 28 days to be offered a choice of super fund.
If the employee makes no choice, the employer requests their stapled super fund from the ATO. Australian Taxation Office.
The Fair Work Information Statement is given to every new employee before the start, or as soon as possible after. Fair Work Ombudsman
Here is the same hire, with the agents. An AI agent reads your documents, runs the checks and prepares the work, then puts it to you.
Hiring · Project Consultant
Approved with the partners: we go ahead at $98,000 plus super.
26 days before the start
Today08/1010:20
You chose the person, 26 days before the start. The agent starts here.
Received in Teams
Teams · HiringChoice made by the partners
Team lead · 10:20
Approved with the partners: we go ahead at $98,000 plus super, starting Tuesday 03/11.
Applications received · 14
Out of the agent’s reach
Request draftedFor your approval
The new hire is told that an agent prepares their file.
No application is screened or scored by an agent.
26 days before the start
Today08/10
The agent reads the offer letter, the contract template and the documents received, side by side.
Checked with Outlook SharePoint
Approval · 08/10/2026, 10:20$98,000
Sent · 02/10/2026
Offer letter
Offer-letter.pdf
Templates · Contracts
Employment contract, full-time
January 2026 version
New starter file
Request draftedFor your approval
Nothing goes out on its own: the request is drafted for your approval.
The new hire is told that an agent prepares their file.
26 days before the start
Today08/10
Everything matches except the salary: $96,000 offered, $98,000 approved.
Checked with Outlook Teams
Offer letter, 02/10$96,000
Approval, 08/10$98,000
Role, start and probation match. The salary is yours to decide.
Role, start, probation: the same
Decision pending
Two documents disagree: the salary is yours to decide.
26 days before the start
Today08/10
The agent dates six deadlines: before the start, the first weeks, the first months.
Before the start
Employment contract
Before 03/11/2026
From your template, salary to decide.
Decision pending
Signed 09/10 · $98,000 kept by you
Employment Hero record
From 26/10/2026Open today
Your checklist: the week before the start.
On hold
To add by you
Added by you on 26/10
The first weeks
Fair Work Information Statement
By 03/11/2026
Before the start, or as soon as possible after.
Copy prepared
Given by you this morning
Choice of super fund
By 01/12/2026
Standard choice form, within 28 days of the start.
Form prepared
YoursThe first months
Probation review
By 03/04/2027
Your template: a month before the end.
Reminder set
End of probation
03/05/2027
Six months, set by the contract.
Reminder set
Yours8 days before the start
Today26/10
One week before the start, the new starter record is ready. Your team checks it and adds the employee in Employment Hero.
Checked with Employment Hero
Before the start
Employment contract
Before 03/11/2026
From your template, salary to decide.
Signed 09/10 · $98,000 kept by you
Employment Hero record
From 26/10/2026 Open today
Your checklist: the week before the start.
To add by you
The first weeks
Fair Work Information Statement
By 03/11/2026
Before the start, or as soon as possible after.
Copy prepared
Choice of super fund
By 01/12/2026
Standard choice form, within 28 days of the start.
Form prepared
YoursThe first months
Probation review
By 03/04/2027
Your template: a month before the end.
Reminder set
End of probation
03/05/2027
Six months, set by the contract.
Reminder set
YoursAdding an employee sends them an invitation: that step stays with your team.
On the start day
Today03/1109:00
Tuesday 03/11/2026, 09:00: the new hire starts, with the file up to date.
Before the start
Employment contract
Before 03/11/2026
From your template, salary to decide.
Signed 09/10 · $98,000 kept by you
Employment Hero record
From 26/10/2026
Your checklist: the week before the start.
Added by you on 26/10
The first weeks
Fair Work Information Statement
By 03/11/2026
Before the start, or as soon as possible after.
Given by you this morning
Choice of super fund
By 01/12/2026
Standard choice form, within 28 days of the start.
Form prepared
YoursThe first months
Probation review
By 03/04/2027
Your template: a month before the end.
Reminder set
End of probation
03/05/2027
Six months, set by the contract.
Reminder set
YoursComing up: 01/12/2026, 03/04/2027, 03/05/2027
What follows is dated: each reminder comes with its letter ready.
One hire, from the approval to day one. Example · fictional data.
Fair Work Information Statement: given to every new employee before the start, or as soon as possible after. Casual and fixed-term employees also receive their own statement. Fair Work Ombudsman.
Choice of super fund: the standard choice form, given to eligible employees within 28 days of the start; without a choice, the stapled fund requested from the ATO. Australian Taxation Office.
Probation is set by the employment contract. An unfair dismissal claim needs a minimum employment period: 6 months, or 12 months with a small business employer (fewer than 15 employees). Fair Work Ombudsman.
What the software does not do
Your HR software runs onboarding. It does not see the approval in Teams, the gap with the offer letter, or the dates that follow the start.
What your software already does is not redone:
ITHA is not useful yet to a firm that hires fewer than two people a year.
The same agent follows the employee after the start: the end of probation, then, one day, their departure.
A consultant on probation.
15/03/2027
End of probation: three letters ready, yours to choose.
Example · fictional data
Confirmation
“We are pleased to confirm your appointment.”
Extension
“We propose to extend your probation.”
Only if your contract provides for it
End of employment
“We are ending your employment at the end of your probation.”
Decision pending
End of probation on 15/03/2027: three letters ready, yours to choose.
Rule set in your template: a review meeting at least a month before the end of probation.
Example · fictional data.
Probation is set by the employment contract. An unfair dismissal claim needs a minimum employment period: 6 months, or 12 months with a small business employer (fewer than 15 employees). Fair Work Ombudsman.
An extension is prepared only if the contract provides for one.
Meeting suggested in your calendar: Thursday 11/02/2027, 10:00.
What the software does not do: your HR software keeps the end-of-probation date. It prepares neither the meeting nor the letters.
A business development manager leaving.
27/11/2026
Nine accounts to close, including a company card.
Example · fictional data
Decision pending
Nine accounts to close on 27/11/2026, including a company card.
Agreed rule: an agent removes no access on its own, and deletes nothing.
Example · fictional data.
Untaken annual leave is paid out when employment ends. Fair Work Ombudsman.
Handover of current files: list prepared for their manager.
Equipment to return: laptop, phone, building pass.
What the software does not do: payroll produces the final pay; none of your apps lists the access spread across nine apps.
End-of-employment documents
Access to remove · 9
Company card still active in their name, used on 12/11/2026.
One level per action. Runs on its own: the agent acts within what you have allowed, sends nothing, and it is logged. You decide: it prepares, your team reviews and decides. Never alone: it prepares, a person acts, and the setting is locked. Sending, signing and any decision about a person are always set to Never alone.Sending, signing and any decision about a person stay with your team, always.
Runs on its own: the agent acts within what you have allowed, sends nothing, and it is logged. You decide: it prepares, your team reviews and decides. Never alone: it prepares, a person acts, and the setting is locked.
Hiring and onboarding
Runs on its own: within what you have allowed. Illustrative screen.
Teams Outlook SharePoint Employment Hero Docusign
Examples, depending on your subscriptions. Software names and logos belong to their owners. No partnership is implied.
Not useful yetFor a firm that hires fewer than two people a year.
Questions
No. No application is screened or scored by an agent. It prepares the file of the person you chose.
Your team. Adding an employee sends them an invitation, so the agent prepares the details and reminds you of the date.
No. Medical certificates and health information stay out of their reach.
Thirty minutes to look at how a hire is prepared in your firm, who does what, and what can be ready before day one.
Thirty free minutes, at a time that suits you. You leave with a reasoned view.
Then, if you decide to go ahead: a feasibility check on your hiring, then a fixed-price proposal.
